This page (together with any documents it refers to) provides you with the terms and conditions for the contract between IR Media Group Ltd. (referred to below as 'company' or 'we') and the event sponsor (referred to below as ‘you’ or ‘sponsor’).
For the terms and conditions governing purchases of subscription of our publications, please click here.
1. About us
We are registered in England and Wales under company number 372489 and with our registered office at Palladium House, 1-4 Argyll Street, London W1F 7LD, UK. Our VAT number is GB 626 819 221. We are registered in the State of New York under EIN 13-3863150 and Canadian business number 877354126.
“Company” in this document refers to IR Media Group Ltd. and IR Media Group (USA) Inc. incorporating IR Magazine and Corporate Secretary. Our main trading addresses are: 133 Whitechapel High Street, London, E1 7QA, UK, and 25 Broadway, 9th Floor, New York, NY 10004, USA.
You can contact us by emailing or calling our customer services team, whose contact details are provided at the end of these terms.
2. Event sponsorship
2.1 Ordering
2.1.1 By placing an order for sponsorship of an event the Sponsor confirms its acceptance of and agreement to the below conditions
2.1.2 These Conditions (with any variations the Company expressly agrees in writing) shall apply to each contract for Sponsorship to the exclusion of any other terms and conditions including without limitation any terms or conditions which the Sponsor purports to apply under any purchase order, order confirmation, specification or other document.
2.2 Logo
The Company acknowledges that all rights in the Sponsor’s Logo belong to the Sponsor. The Sponsor acknowledges that all rights in the Event being sponsored and in the Event Logo belong to the Company. Accordingly, all materials (including without limitation materials produced by or on behalf of the Sponsor) which contain any such name or Logo are subject to the Company’s prior approval.
2.3 General promotion
The parties acknowledge the Sponsor’s right to promote its sponsorship with the Event in any advertising, sales promotion or other medium, subject in each case to the prior approval of the Company, such approval not to be unreasonably withheld. The Sponsor agrees to use all reasonable endeavours to promote the Event to its clients with a view to such persons attending the Event.
3. Entire Agreement
These Conditions, read together with the Contract, constitute the entire agreement and understanding of the parties and supersedes any previous agreement between the parties relating to the sponsorship of an event. The Sponsor agrees that it has not been induced to enter into these Conditions in reliance upon any warranty, representation, statement, agreement or undertaking of any kind (whether negligently or innocently made) of any person other than as expressly set out in these Conditions as a warranty. The only remedy available to the Sponsor for breach of the said warranties shall be for breach of contract under the terms of these Conditions and the parties unconditionally and irrevocably waive any other claims, rights or remedies that may otherwise be available.
4. Rates and payment for sponsorship
Unless the Company agrees otherwise in writing:
4.1 The price for any Sponsorship will be the price specified in the Contract.
4.2 For sponsorships, payment is due within 21 days of the date of the invoice or before the start of the event, whichever is sooner. Failure to meet the payment terms for a sponsorship may preclude the sponsor’s further involvement in the event.
4.3 The sponsor acknowledges the cost to the Company of late payment of the Company’s invoices and accordingly agrees to pay in respect of any payment not made by the due date the aggregate of: -
4.3.1 an administration fee of £75 or US$110 or CAD$150; and
4.3.2 interest (accruing on a daily basis) on the amount unpaid at the rate of 5% from the due date for payment up to the date on which the Company receives the full outstanding amount together with all interest.
4.4 Where appropriate, VAT or HST will be included and itemized separately on Company invoices, where appropriate, at the rate prevailing. Companies based in USA will not be charged VAT. If you have any queries about the prices charged by us please contact our customer services team.
5. Cancellation
You may cancel your sponsorship contract at any time by notifying the account manager or sponsorship manager in writing. Unless otherwise agreed in writing, the following cancellation terms apply:
- if you cancel the contract up to 12 weeks of the event start date, you are liable for 30% of the sponsorship fee
- if you cancel the contract up to 8 weeks of the event start date, you are liable for 50% of the sponsorship fee
- if you cancel the contract up to 4 weeks of the event start date, you are liable for 70% of the sponsorship fee
- if you cancel the contract less than 4 weeks before the event start date, you are liable for 90% of the sponsorship fee
6. Data protection
In placing your order, you will supply to us personal information about yourself (such as your name and contact details). We will use that personal information to provide the products and services requested by you. Where you have given us your consent to do so, we may also use it to contact you from time to time with information about other goods and services offered by us, or share that information with third parties so that they can contact you as well. For more information, please see our privacy policy.
Where you provide us with personal information about yourself, you warrant that it is accurate and consent to us using it for the above purposes, and in accordance with our privacy policy. Where you provide us with personal information about others on their behalf, you are warranting that it is accurate and that those persons have granted their permission for you to disclose it to us and their consent for us to use it for the above purposes, and in accordance with our privacy policy.
7. Limitation of liability
7.1 The Company shall not be liable for any indirect or consequential loss (including without limitation business interruption and loss of profits, business, goodwill, reputation, anticipated savings, information or data) whether arising out of breach of contract, tort (including negligence), breach of statutory duty or otherwise howsoever; and
7.2 The Company’s total liability in contract, tort (including negligence), breach of statutory duty or otherwise howsoever arising in connection with the performance or contemplated performance of these Conditions shall be limited to (a) refund of its charge for the relevant Sponsorship, or (in the Company's absolute discretion) (b) an appropriate substitute sponsorship arrangement.
8. Force majeure
The Company shall not be liable for any failure to hold an Event or perform any of its other obligations under these Conditions caused by circumstances beyond its reasonable control (including without limitation a labor dispute between a third party and its employees or an act of terrorism or military action).
9. Miscellaneous
9.1 Reference to an act or omission of the sponsor shall include any act or omission of any relevant director, employee or agent of the sponsor.
9.2 Reference to any Statute or Code of Practice shall be deemed to include reference to such Statute or Code as amended, updated, re-enacted or replaced from time to time, as well as any subsidiary legislation, regulations or statutory instruments enacted under any such Statute.
9.3 Nothing in these Conditions shall operate to limit or exclude any liability for fraud or death or personal injury caused by the negligence of the Company or any other person for whose actions the Company is responsible or for any other liability to the extent that such liability may not be excluded or limited as a matter of law.
9.4 The Sponsor shall pay all monies which are payable by it to the Company without any right of set off, abatement, deduction, discount or withholding in respect of monies due from the Company or alleged to be due from the Company to the Sponsor.
9.5 No person who is not a party to these Conditions has any right under the Contracts (Rights of Third Parties) Act 1999 or otherwise howsoever to enforce any term of these Conditions.
9.6 These Conditions shall be governed and construed in accordance with the laws of England and each party agrees to submit to the exclusive jurisdiction of the English Courts.
10. Interpretation
In these Conditions unless the context otherwise requires reference to the singular includes reference to the plural (and vice versa) reference to any gender includes reference to the other gender and the following capitalized expressions shall have the following respective meanings and all other capitalized expressions have the meaning ascribed to them elsewhere in these Conditions: -
“Archive” shall mean any database in which the Company retains for future reference or use by itself or others material (including Advertisements) which has been published in or with a Publication or the Website;
“Buyer” shall mean the person placing an order for Sponsorship of an event with the Company, whether or not that person is the Sponsor;
“Company” shall mean IR Media Group (company number 03724289), whose registered office is at Palladium House, 1-4 Argyll Street, London, W1F 7LD, UK and IR Media Group (USA) Inc. (EIN 13-3863150/Canadian business number 877354126), registered in the State of New York and incorporate IR Magazine and Corporate Secretary;
“Day(s)” shall mean any day except for a Saturday, Sunday or a day which is a public holiday in England and Wales;
“Financial Promotion” means any Advertisement that comprises or includes an invitation or inducement to engage in investment activity (as those terms are from time to time interpreted for the purposes of the FSMA);
“Publication” means each periodical printed publication published by the Company;
“Publication” means the relevant issue of a Publication or, as the context requires, the relevant period of publication on the Website;
“Rights” means any copyright, extended or revived copyright, design right, registered design right, patent, performer’s property right, trade mark, database right, image right, moral right or any similar right exercisable in any part of the world;
“Sponsor” means the person sponsoring an event of any kind being run by the Company; and “Website” means each and every website owned or operated by the Company.
11. Queries
If you have any queries or comments about your sponsorship agreement, please contact our account manager:
Alice Kenning
Account Manager
+44 20 8004 6214
Renee Walton
Sales Director, USA
+1 212 430 6872
